Meeting in person can be a challenge for board members from non-profit organizations. However, with the help of virtual technology there are numerous benefits meeting in virtual form. These include:
The ability to reach out to more of a geographical area. This can lead to increased diversity in the board, as well as a better understanding of governance issues.
Reduced travel expenses. Reduced travel costs.
There is less confusion regarding attendance and the quorum. This is particularly relevant when using a tool for managing board members that lets members sign in effortlessly.
More flexibility with scheduling. This allows nonprofits to hold board meetings at times that are most convenient for their members.
Engagement and engagement has increased. A well-prepared agenda, and a clear plan for board meetings this will make this easier to achieve. A more engaged and collaborative board will lead to better decision-making.
Challenges of virtual board meetings
Although it’s much easier to focus on work during a virtual meeting than a physical one, it’s still difficult to avoid distractions such as checking emails or grabbing a snack during the call. To prevent this, establishing a discussion protocol prior to the time is essential. For example, letting attendees know that it’s acceptable to shut off their microphone when they’re not talking will help reduce background noise during discussions. Also, keeping meetings short is essential to keep the attention and participation of attendees. Monitoring regularly with attendees who are not in the room to see if they have any thoughts about a specific topic could assist as well.